Vacation Request Approval Workflow

This project automates the employee vacation request process using Microsoft Power Automate. The workflow captures vacation requests, stores request information in SharePoint, sends the request to a manager for approval, and automatically updates the request status based on the approval decision.

The workflow also sends email notifications to the requester when the request is submitted, approved, or rejected, helping reduce manual communication and providing a consistent approval process.

A manual vacation request process can require employees, managers, and administrators to communicate through multiple steps. This can make it difficult to track request status and ensure that employees receive timely updates.

The goal of this project was to create a centralized and automated workflow that manages the request from submission through the final approval or rejection decision.

A Power Automate workflow was created to automate the complete vacation request approval process.

When an employee submits a vacation request, the workflow retrieves the submitted information, creates a corresponding SharePoint item, and notifies the requester that the request has been submitted.

The request is then sent to the designated manager for approval. A condition determines whether the request is approved or rejected, after which the SharePoint record is updated and the requester receives the appropriate email notification.

The automated workflow provides a structured process for managing vacation requests from submission through the final decision.

By connecting Microsoft Forms, SharePoint, Power Automate, approval actions, and email notifications, the workflow reduces manual follow-up and provides clear status updates to both requesters and managers.